Management Assistant (m/f/d) - Focus on Finance, HR & Administration

Your tasks

As a management assistant, you are the central operational interface between management, finance, HR and administration.
You keep the management's back free, think along and ahead, recognize the need for action at an early stage and ensure that administrative, personnel and finance-related issues are implemented in a structured, clean and reliable manner.

You don't just do the work - you organize, manage and prioritize.

Executive support & control

• Close operational support for management in day-to-day business
• Preparation, follow-up and structuring of topics, decisions and tasks
• Independent coordination between Finance, HR, Office and external partners
• Proactive clarification of open issues - even if there is no feedback
• Deadline, topic and priority management with an overview of dependencies

Finance-related administration & support

• Checking, processing and tracking incoming invoices
• Administration and billing of credit cards, travel costs and expenses
• Support with monthly and annual changeover topics (deadlines, preparation, compilations)
• Ensuring clean documentation for tax advice & accounting
• Thinking along with costs, budgets and administrative optimizations

HR Administration & People Operations

• Supporting HR with administrative processes (onboarding, offboarding, documentation)
• Maintaining HR-related overviews, contact lists and internal guidelines
• Coordination and administration of employee offers (job ticket, JobRad, gym, etc.)
• Assistance with HR-relevant annual change topics
• Supporting international employees with administrative and organizational issues

Office, administration & organization

• Overall responsibility for smooth office and admin processes
• Business trips: Organization, booking, accounting
• Vehicle fleet, inventory and access management
• Management of external service providers (e.g. cleaning, equipment)
• Organization of team and company events
• Responsibility for occupational health and safety issues (first aiders, fire protection, SIFA coordination)

Processes, structure & documentation

• Establishment, maintenance and further development of admin, HR and finance-related processes
• Creation and maintenance of:
  • Policies (e.g. credit card, gifts, photos/videos, access)
  • Checklists & routing slips (onboarding/offboarding)
  • Internal guidelines & year-end checklists
• Quality assurance: tracking and demanding defined processes
• Development of small automations and control mechanisms
• Structuring of filing systems (Confluence, Seafile)

Your profile

Professional

• Completed commercial training or studies (business administration, HR, finance or similar)
• Several years of experience in assistance, administration, HR or finance-related roles
• Very good understanding of:
  • HR administration
  • Finance-related work
  • Tax and social security law basics
• Confident handling of digital tools (MS 365, Confluence, structured filing)

Personal qualities

• Self-confident, assertive and solution-oriented
• You have no problem following up and addressing uncomfortable topics
• You keep an overview - even when things get chaotic
• All-rounder mentality with a clear understanding of ownership
• You think ahead and see issues before they escalate
• High reliability, discretion and professional demeanor

We offer you

• A responsible key role with a great deal of creative freedom
• Direct cooperation with the management
• An environment in which thinking, shaping and proactivity are expressly encouraged
• Short decision-making processes, pragmatic solutions
• Permanent employment with a high level of personal responsibility and long-term prospects
• Individual development and creative opportunities in a growing deep-tech company
• Strong social benefits: Pension scheme and occupational disability insurance with allowances of between €100 and €200 per month
• Flexitime arrangement with one fixed home office day per week and additional mobile working by arrangement
• Attractive benefits: free job ticket or JobRad and free training in the fitness studio in the building
• Modern workplace in Dresden
• Further development towards Senior Assistance / Operations / People & Finance Coordination